Categorie : GSI 2025

Visa Application

Visa Application

Welcome to France

A warm welcome to all international participants traveling to Saint-Malo for the GSI 2024 Conference.

International attendees are encouraged to review the visa requirements for France and make necessary arrangements early to ensure a smooth travel experience. Visa processing can take time, so we strongly recommend starting your application at least 90 to 120 days before the conference.

Traveling to France

To attend the GSI Conference 2024, you will need:

  • A valid passport.
  • A short-stay visa (Visa de court séjour) if your country is not visa-exempt. This visa permits visits to France for up to 90 days, including attending conferences.

Check your visa requirements based on your nationality through your local French consulate or France-Visas website.

Visa Letter instructions

To streamline and expedite the visa letter process, please follow these steps:

  1. Register for GSI 2025 and pay the registration fee in full.
  2. Once you have completed your registration and paid in full, please contact us at congres@see.asso.fr with the preliminary informations we need to establish your Visa Letter (First Name, Last Name, Email, Nationality, Country, Date of birth, place of birth) or by using the form below.
  3. Apply for a French visa as soon as GSI 2025 registration opens in order to obtain your confirmation letter. Don’t wait until your paper, poster, or proposal is accepted.

Applying for a French Visa

If you need a visa to enter France, you will typically require a short-stay visa (Visa de court séjour). Visa processing times can vary, generally ranging depending on your nationality and the specific French consulate.

Important Note:

  • Contact the French Consulate: For detailed information on visa applications, please consult the website of the French consulate in your home country.
  • Gather Necessary Documents: When applying for your visa, you may need to provide documents such as:
    • A valid passport
    • Proof of accommodation
    • Travel itinerary
    • Invitation letter from GSI 2025
Short Stay Visa
Visa Application Guidelines

Authors instructions

Authors instructions

>> Go directly to Camera-Ready Instructions for GSI’25 Accepted Papers

Preparing Your Submission

Submissions to GSI’25 must adhere to the following requirements :

Language and Tools

  • Language: English
  • Word Processor: Microsoft Word or LaTeX
  • Paper Template: Use the provided template without modifications to font, font size, or line spacing.
  • Page Format: A4 size (21 cm x 29.7 cm).

Author Identification

  • Include affiliations and full addresses of all authors.
  • The corresponding author’s email must be specified.

Length and Format

  • Submissions are limited to 8 pages, including figures and bibliography.
  • Final camera-ready papers can extend to 10 pages (for refining explanations or improving style).
  • Page Numbering: Do not number pages.
  • Special Characters: Use “Insert Symbol” for any special characters (avoid numeric codes).

Paper Templates and Instructions

  • Templates are available in LaTeX and Microsoft Word formats:
  • Use Springer’s LNCS (Lecture Notes in Computer Science) guidelines for proceedings:
    • Guidelines and Licence to Publish
    • Instructions for Proceedings Authors (PDF, 191KB)

Eligibility

  • Previously Unpublished Work: Only papers not published in peer-reviewed venues are eligible. Preprints on arXiv or personal websites remain eligible.
  • Workshop Papers: Papers substantially enhanced (at least 30% new material) from workshop versions are eligible.

Submission Process

1. Paper Submission

  • Submissions open via CMT (Microsoft Research) on February 17, 2025 (see “submit” button bottom/right of the page)
  • Submit a title, abstract, and metadata via CMT.
  • Upload the full paper by April 22, 2025. – 23:59 CEST (Paris time)

2. Artifact Appendices (Optional)

  • Artifact Description (AD): A mandatory appendix explaining computational artifacts or their absence.
  • Artifact Evaluation (AE): An optional appendix detailing artifact evaluations. Appendices do not count towards the 8-page limit.

3. Review Process

  • Review is single-blind (Authors/affiliations are disclosed on submitted papers to reviewers but reviews are anonymous).
  • Appendices are optional and can be uploaded once the main paper has been submitted by clicking  « Upload Supplementary Material » on the author console.
  • Select either primary and secondary topics from the GSI sessions, or « General (free topic submission) » and « Others (miscellaneous) ».
  • Each paper will receive 3–4 peer reviews.
  • Authors will be invited to submit a rebuttal addressing reviewers’ comments.
  • Final decisions will be announced on June 16, 2025.

Camera-Ready Instructions for GSI’25 Accepted Papers

Camera-Ready Instructions Summary for GSI’25

Deadline

  • Final submission due: July 14, 2025 (AOE – Anywhere on Earth)
  • Mandatory registration deadline for at least one author: September 15, 2025

1. Paper Formatting and Length

  • Use the Springer LNCS format:
  • Maximum length: 10 pages (including references).
    • This allows for 2 additional pages beyond the original 8-page submission.
    • Do not introduce new results.
    • Use the extra space to improve clarity, style, equations formatting (e.g., prefer \[...\] for displayed equations), and to address reviewers’ comments.

2. File Naming and Packaging

Prepare a directory named GSI25-XXX where XXX is your 3-digit paper ID (e.g., GSI25-008 for paper ID 8). The folder must include:

  • All LaTeX source files (including any .cls, .sty, .bib, images, macros, etc.)
  • The compiled PDF file: GSI25-XXX.pdf
  • The main source file named: GSI25-XXX.tex (or .docx if using Word)
  • Include the LNCS style files so that your paper can be compiled locally if needed

💡 Example:

GSI25-008/
├── GSI25-008.pdf
├── GSI25-008.tex
├── GSI-lncs.cls (optional, recommended)
├── references.bib
├── figures/
└── ...

Compress this directory into GSI25-XXX.zip.

✍️ 3. Licence to Publish (Springer)

  • Download the form:
  • Fill and sign all pages of the form.
  • Name the signed file: LicensePublish-GSI25-XXX.pdf

4. Final Submission on CMT

Log in to CMT Submission Portal and upload the following 3 files under the « Supplementary Files » section:

  1. GSI25-XXX.pdf – your camera-ready paper (compiled)
  2. GSI25-XXX.zip – source archive
  3. LicensePublish-GSI25-XXX.pdf – signed license form

💡 Example for paper ID 8:

GSI25-008.pdf
GSI25-008.zip
LicensePublish-GSI25-008.pdf

Important Notes

Submissions that:

  • Exceed 10 pages
  • Do not follow the LNCS format
  • Lack a signed license form

➤ will be rejected from the Springer LNCS proceedings.

At least one author must register for the conference by September 15, 2025 to ensure inclusion in the proceedings.

Reproducibility Initiative

GSI encourages reproducible science. Authors are strongly encouraged to provide AD/AE appendices. The Artifact Description is mandatory, while Artifact Evaluation is optional but highly recommended for demonstrating computational reproducibility.

For additional details, visit the Springer LNCS Proceedings Guidelines.

Registration

  • Registration opens on August 4, 2025.
  • Additionally, to receive a hard copy of the proceedings, you must order it by September 15, 2025.
> Call for papers
> Conference topics
> Key deadlines
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