Authors instructions

>> Go directly to Camera-Ready Instructions for GSI’25 Accepted Papers

Preparing Your Submission

Submissions to GSI’25 must adhere to the following requirements :

Language and Tools

Language: English
Word Processor: Microsoft Word or LaTeX
Paper Template: Use the provided template without modifications to font, font size, or line spacing.
Page Format: A4 size (21 cm x 29.7 cm).

Author Identification

Include affiliations and full addresses of all authors.
The corresponding author’s email must be specified.

Length and Format

Submissions are limited to 8 pages, including figures and bibliography.
Final camera-ready papers can extend to 10 pages (for refining explanations or improving style).
Page Numbering: Do not number pages.
Special Characters: Use “Insert Symbol” for any special characters (avoid numeric codes).

Paper Templates and Instructions

Templates are available in LaTeX and Microsoft Word formats:
- LaTeX2e Proceedings Templates: Download here
- Microsoft Word Templates: Download here
- Microsoft Word 2003 Proceedings Templates : Download here
Use Springer’s LNCS (Lecture Notes in Computer Science) guidelines for proceedings:
- Guidelines and Licence to Publish
- Instructions for Proceedings Authors (PDF, 191KB)

Eligibility

Previously Unpublished Work: Only papers not published in peer-reviewed venues are eligible. Preprints on arXiv or personal websites remain eligible.
Workshop Papers: Papers substantially enhanced (at least 30% new material) from workshop versions are eligible.

Submission Process

1. Paper Submission

Submissions open via CMT (Microsoft Research) on February 17, 2025 (see “submit” button bottom/right of the page)
Submit a title, abstract, and metadata via CMT.
Upload the full paper by April 22, 2025. – 23:59 CEST (Paris time)

2. Artifact Appendices (Optional)

Artifact Description (AD): A mandatory appendix explaining computational artifacts or their absence.
Artifact Evaluation (AE): An optional appendix detailing artifact evaluations. Appendices do not count towards the 8-page limit.

3. Review Process

Review is single-blind (Authors/affiliations are disclosed on submitted papers to reviewers but reviews are anonymous).
Appendices are optional and can be uploaded once the main paper has been submitted by clicking « Upload Supplementary Material » on the author console.
Select either primary and secondary topics from the GSI sessions, or « General (free topic submission) » and « Others (miscellaneous) ».
Each paper will receive 3–4 peer reviews.
Authors will be invited to submit a rebuttal addressing reviewers’ comments.
Final decisions will be announced on June 16, 2025.

Camera-Ready Instructions for GSI’25 Accepted Papers

Deadline

Final submission due: July 14, 2025 (AOE – Anywhere on Earth)
Mandatory registration deadline for at least one author: September 15, 2025

1. Paper Formatting and Length

Use the Springer LNCS format:
- LaTeX: LNCS LaTeX template
- Word: LNCS Word template
Maximum length: 10 pages (including references).
- This allows for 2 additional pages beyond the original 8-page submission.
- Do not introduce new results.
- Use the extra space to improve clarity, style, equations formatting (e.g., prefer \[...\] for displayed equations), and to address reviewers’ comments.

2. File Naming and Packaging

Prepare a directory named GSI25-XXX where XXX is your 3-digit paper ID (e.g., GSI25-008 for paper ID 8). The folder must include:

All LaTeX source files (including any .cls, .sty, .bib, images, macros, etc.)
The compiled PDF file: GSI25-XXX.pdf
The main source file named: GSI25-XXX.tex (or .docx if using Word)
Include the LNCS style files so that your paper can be compiled locally if needed

💡 Example:

GSI25-008/ ├── GSI25-008.pdf ├── GSI25-008.tex ├── GSI-lncs.cls (optional, recommended) ├── references.bib ├── figures/ └── ...

Compress this directory into GSI25-XXX.zip.

✍️ 3. Licence to Publish (Springer)

Download the form:
- .docx version
- .pdf version
Fill and sign all pages of the form.
Name the signed file: LicensePublish-GSI25-XXX.pdf

4. Final Submission on CMT

GSI25-XXX.pdf – your camera-ready paper (compiled)
GSI25-XXX.zip – source archive
LicensePublish-GSI25-XXX.pdf – signed license form

💡 Example for paper ID 8:

GSI25-008.pdf GSI25-008.zip LicensePublish-GSI25-008.pdf

Important Notes

Submissions that:

Exceed 10 pages
Do not follow the LNCS format
Lack a signed license form

➤ will be rejected from the Springer LNCS proceedings.

At least one author must register for the conference by September 15, 2025 to ensure inclusion in the proceedings.

Reproducibility Initiative

GSI encourages reproducible science. Authors are strongly encouraged to provide AD/AE appendices. The Artifact Description is mandatory, while Artifact Evaluation is optional but highly recommended for demonstrating computational reproducibility.

For additional details, visit the Springer LNCS Proceedings Guidelines.

Registration

Registration opens on August 4, 2025.
Additionally, to receive a hard copy of the proceedings, you must order it by September 15, 2025.